Planning a Virtual Conference: A Practical Guide
Publication Date: February 2023
Published By: The Centre for Studies in Aging & Health at Providence Care
Description: Conferences bring together people with common interests to connect, share information and ideas, and discuss issues relating to a specific topic. Conferences require time, planning, and resources. This toolkit covers the strategic and technical aspects of executing a virtual conference and can be tailored to meet the goals and capacity of your team. While the scope of this document pertains to virtual conferences, its core strategy may be useful for other events.
Who Should Use this Guide?
Expanding short virtual events into a more comprehensive program; OR Moving an in-person conference or event to a virtual format.
Linders, S., Webster, S. & Puxty, J. (February 2023). Planning a Virtual Conference: A Practical Guide. Centre for Studies in Aging and Health at Providence Care. Kingston: ON.
The processes discussed in this guide are based on the learnings of two virtual conferences.
The first virtual conference was held in October 2021: Transforming Care: Supporting Older Adults Post-COVID in Ontario. This conference was hosted by Specialized Geriatric Services East, which includes representation from the Centre for Studies in Aging and Health at Providence Care (CSAH), Regional Geriatric Program of Eastern Ontario, Seniors Care Network and Provincial Geriatrics Leadership Ontario. CSAH took the lead in organizing and facilitating the event.
The second virtual conference was held in March 2022: Inspiring Inclusive Communities in Ontario: Moving age-friendly insights, innovations and strategies into action. This conference was hosted by the Ontario Age-Friendly Communities Outreach Program, which CSAH manages through funding from the Ministry for Seniors and Accessibility. The Centre for Studies in Aging & Health at Providence Care